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Records Management


Contact Information

Email: USAREUR Records Administrator
Phone commercial:  49-0611-143-537-6343  or DSN 537-6343
Correspondence:  Headquarters U.S. Army Europe G6, AEAIM-R-R, Unit 29351 APO AE 09014-9351

Why is records management important?

  • Protects  the rights and interests of the Army and its employees
  • Sustains the Army’s business process
  • Supports  Soldiers with documentation to validate health-related claims (e.g., PTSD)
  • Documents the Army’s history and provides Lessons Learned
  • Responds to official requests for information from the public, Congress and the media (FOIA)
  • Complies with federal records laws (44 USC  and 36 CFR)

What is a Federal record?

Per 44 U.S.C. 3301, any information created or received by an agency of the U.S. Government that documents agency operations or other activities of the Government and is worthy of preservation, regardless of format. 

How does the Army manage records?

  • The Army Records Information Management System (ARIMS) is the Army's mandatory recordkeeping system.
  • ARIMS furnishes the only legal authority for destroying nonpermanent Army information.
  • ARIMS replaced MARKS (Modern Army Record Keeping System) in 2003.
  • ARIMS website for unclassified records
  • ARIMS-C website for classified records
  • Per AE Reg 25-400-2, Army in Europe Record Information Management, https://aepubs.army.mil/pdfpubs/AER25-400-2.htm, paragraph 4.c.:
    • Commanders of USAREUR Major Subordinate and Specialized Commands will appoint a records manager (RM) to manage the command's internal records according to the requirements of ARIMS. USAREUR major subordinate and specialized command RMs are responsible for:

      (1) Implementing the requirements of AR 25-1, chapter 8; AR 25-400-2; and this regulation in their respective commands.

      (2) Approving ORLs in their respective commands and subordinate organizations.

      (3) Ensuring subordinate ORLs are updated and approved annually.

      (4) Ensuring subordinate RMs and RCs are appointed as necessary to conduct the records management mission.

      (5) Ensuring USAREUR units that are deployed for contingency operations transfer their operational records each month (as explained in app B). USAREUR specialized commands may follow alternate implementation directives issued by their parent organizations to meet the requirements of this regulation. They must, however, establish their records management program according to the guidance in (1) above. 

  • Appendix B, Operational Records Preservation,  requires deployed units (CONOPS) to transfer operational records each month directly to RMDA (US Army Records Management and Declassification Agency).

What is ARIMS?

A web based application used to manage unclassified and classified hardcopy and electronic records.

  • ARIMS major components include:
    • Army Consolidated Records Schedule (ACRS)

      - Searches

    • Records Manager Assist (RMAssist)

      - Office Records List (ORL)

    • Bulk Archive Tool (BAT):  Upload electronic records to AEA
    • Army Electronic Archive (AEA)

What is an Office Records List (ORL)?

  • Is a list of records created within an office/unit based on the governing regulations of that office/unit.
  • Only one ORL can be created per office symbol per year.
  • Remains the same every year unless mission/functions change.

What are the ARIMS roles and responsibilities

records Management

Are office symbols standardized?

Yes, per AR 25-59, Office Symbols

  • Subordinate installations and activity office symbols will contain no more than ten letters, XXXX-XXX-XXX.
  • No numbers will be used

Where can I get more information?

References

Para 7 gives step-by-step instructions for transferring records to the Army in Europe Records Holding Area (AERHA)
Para 8 gives instructions for records sent to the AERHA for destruction.

How do I get ARIMS training?

  • For unit or individual training, contact your unit Records Manager (RM).
  • Records manager contact information is found in ARIMS under “My Profile/My Records Manager” or contact the USAREUR Records Administrator.